"I am on my own and there are three hundred guests"
Seating is automatic: one click and every guest sits where their rank puts them. One person can prepare a ceremony with several hundred guests and still have time left to check it.
CerimoniereWeb,
for the protocol officer.
Pick the branches of the protocol you want to invite, send the invitations, and CerimoniereWeb seats everyone in order of precedence. When someone turns up who was never on the list, it reworks the plan instead of making you redraw it.
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Twenty years of ceremonies, from a council chamber of forty seats to an international event with several thousand guests.
In use at
- Bank of Italy
- Defence General Staff
- Italian Navy
- National Fire and Rescue Service
- Liguria Regional Government
- Naples Bar Association
- University of Eastern Piedmont
- University of Cagliari
- University for Foreigners of Siena
- University of Tuscia
- University of Molise
- and other public bodies
Twenty years of ceremonies: from a council chamber of a few dozen seats to an international event with several thousand guests.
Forget
the seating plan drawn on A3 paper,
the sticky notes on the whiteboard and
the spreadsheet where every change is redone by hand.
With CerimoniereWeb, the night before the ceremony you are not redrawing the plan. You are checking it.
The problems that keep coming back
In twenty years we have seen all of them, most of them more than once, and usually because a protocol office told us. Every one of them is the reason a feature exists.
"Every time, I start from scratch"
People and offices stay up to date in their own registry, and a new event is cloned from one you have already run. Last year's national day is all still there: the plan, the guest list, who actually showed up.
"They added an authority this morning"
Add someone to a hall that is already full, even after the ceremony has started, and CerimoniereWeb reorders the seats by office, appointment and rank. Anyone who must not move gets pinned, and stays put.
"I spend my days on the phone chasing replies"
With the invitation portal each guest gets a personal link and answers for themselves: accept, decline, name accompanying guests, appoint a representative. No account to create, and you watch the replies arrive.
"Our offices are not in the statute"
Two official protocols ship with the software. Alongside them you define your own: academic bodies, civic offices, the appointments inside your institution. As many as you need, with no limit.
"There is a queue at the door"
Whoever is on the door searches for the guest, or scans the QR code from the app, and sees the assigned seat straight away. Meanwhile a dashboard shows arrivals, absences and how fast the hall is filling.
Invitations, proxies and last-minute changes
CerimoniereWeb also produces the invitations themselves: cards, a pre-printed opening line or one written by hand, according to the standing of each guest.
Invitations go out by email too, and the follow-up is handled from there: the guest who cannot attend and sends a representative in their place, and the people arriving alongside them.
An accompanying guest nobody mentioned, a seating instruction that lands late: those are the most common reasons a seat gets disputed, and CerimoniereWeb absorbs them without you having to rebuild the hall.
Protocol offices have no shared standard between them. Each one has built its own methods and its own tools, and in plenty of them the seating plan is still drawn by hand. It costs time, and nothing survives of the ceremonies already held.
The order of precedence is not hard-wired into the software
CerimoniereWeb orders by category, subcategory, office, appointment, rank and seniority. Those are the criteria every order of precedence is written with, not just the Italian one, which is why the same engine handles a diplomatic reception and a graduation ceremony.
Diplomatic corps
Vienna Convention on Diplomatic Relations, 1961
Heads of mission ranked by class and by the date they presented their credentials, delegations ordered by the name of the state, the dean of the diplomatic corps at the head of the list. All of it is an ordering like any other: you declare it once and every ceremony that uses it inherits it.
Configured at onboarding
United Kingdom
Official and civic orders of precedence
Lord-Lieutenants, High Sheriffs, the Lord Mayor and the civic party, alongside visiting national office holders. Civic precedence varies by county and by occasion, so it is modelled as a protocol of its own rather than assumed.
Configured at onboarding
United States
State Department order of precedence
Federal, state and municipal office holders in a single ordering, with the flag and general officers of the uniformed services ranked by grade inside their appointment.
Configured at onboarding
Italy
D.P.C.M. of 14 April 2006, amended 16 April 2008
The national and territorial protocols are built and shipped with the software, from the President of the Republic down to brigadier generals. This is the one we have maintained at legal depth for twenty years, and it is the proof that the engine goes as deep as a statute requires.
Ships with the software
Configuring a new ordering is part of onboarding, and we do it: we work from the legal text and from how your office actually applies it. Whatever the statute leaves out, such as academic bodies, internal appointments or guests with no office at all, goes into custom protocols, and those are unlimited.
FINA World Swimming Championships, Rome 2009
One of many, and one of the largest. Cerimoniere ran the opening ceremony at the Foro Italico: seating in the stands and the invitations, with the President of the Republic and the international delegations among the guests. Seventeen days of competition, at one of the biggest sporting events Italy has ever hosted.
You are not starting from an empty archive
The details of the people you invite already exist somewhere: a spreadsheet, an old database, a Word list somebody has kept current by hand for years. That is where onboarding starts.
We import your records
We take the data you use today, in whatever shape it is in, and load it into the CerimoniereWeb registry. Nobody retypes anything.
We set up your hall and your protocols
The plan of your hall, the offices in your institution, the precedence rules you apply. It is all there when you first log in.
We build the customisations
Invitation templates, printed output and the integrations your office does its own way.
Every institution has its own ceremonies
Precedence rules change with whoever is hosting. Here is how CerimoniereWeb applies to the five cases we meet most often.
Universities
Opening of the academic year, graduation ceremonies, honorary degrees. Academic order is in no statute, so you define it.
See how it works for a universityCivic authorities
Council installations, civic commemorations, freedom of the city. Territorial and civic precedence, alongside the visiting authorities.
See how it works for a councilDefence and state corps
Credentials, national days, passing-out parades, changes of command. Where rank decides, the ordering follows rank.
See how it works for a commandBanks
General meetings, annual reports, foreign delegations. The board of a bank holds no public office, and still has to be seated in order.
See how it works for a bankProfessional bodies
Admission ceremonies, general meetings, opening of the legal year. Robes and civil authorities in the same room.
See how it works for a professional bodyWant to see it working on your next ceremony?
We will show you CerimoniereWeb in use. If you go ahead, we configure the plan of your hall and your order of precedence ourselves, and we build the customisations your office needs.